ABOUT US:
At Dublin Simon Community, we are passionate about making home a
reality. Our aim is to empower people to access and retain a home by
providing housing, prevention, addiction treatment, emergency
response, and other targeted interventions, through advocacy and
partnership.
If you share our values and want to make a difference then apply
for this role with Dublin Simon Community and join the team!
BENEFITS TO WORKING WITH DUBLIN SIMON COMMUNITY:
* * days of annual leave
* 5% matched contribution to your pension
* Paid Sick Leave Policy
* Paid Maternity Leave Policy
* Bike to Work Scheme
* Commuter Travel Tax Savers Ticket
* 1st-week Comprehensive Training
* Progression Opportunities
ABOUT THE JOB:
CONTRACT TYPE: Full-Time Permanent Contract.
WORKING HOURS: *.5 hours per week,
Monday-Friday, 9 am-5: * pm.
LOCATION: Dublin City Centre.
SALARY: € *-€ *.
This vacancy is within the Risk, Compliance & BI team of Dublin Simon
Community which holds responsibility for overseeing risk management,
compliance monitoring, data protection, document management, incident
reporting, and statistics.
The Compliance Officer will lead monitoring of compliance and
reporting on performance against internal and external standards as
well as monitoring and applying the organisational documentation
policy.
The position involves substantial liaison with staff and volunteers
across the organisation to support them to understand and satisfy
requirements by providing recommendations for improvement, training,
tools and techniques.
THIS ROLE WILL WORK REPORT INTO THE Risk, Compliance & BI manager and
work with Executive Management Team and the wider Management Team,
Staff, Clients, Local Authorities, HSE, Board Committees, other
service providers
SCOPE OF THE ROLE: Responsibility for compliance activities within the
Risk, Compliance & Business Intelligence Function including:
* Implementation of Compliance Management Systems
* Implementation of Record Management and Document Control
* Ensuring compliance with regulation and legislation, including
GDPR
RESPONSIBILITIES:
_COMPLIANCE_
Dublin Simon’s Compliance Management System is designed to provide
assurance that we continue to meet our external requirements
(Statutory, non-Statutory) and internal standards (policies,
procedures and guidelines). The Compliance Officer shall develop and
support implementation of the Compliance system. This includes:
* Manage and develop a comprehensive compliance portal aimed at
ensuring compliance with the relevant legislation and regulation,
while promoting continuous improvement in line with the organisations
business objectives and serving as a single source of truth on the
organisation’s status at any given time.
* Test Director’s compliance self-assessment statements twice
annually and collect evidence of same
* Provide scheduled and ad hoc reporting on Dublin Simon’s
compliance.
_RECORDS MANAGEMENT AND DOCUMENT CONTROL_
The organisation requires clear, documented approaches to the
production of operational documents (policies, procedures, etc.) and
the management of records. The Compliance Officer shall:
* Monitor and apply the organisational control system for
development, review and control of all policies, procedures,
guidelines and forms. Report on updated documents reviewed against
agreed schedule.
* Monitor and report on the quality of organisational records, both
physical and electronic, to ensure that they are kept in accordance
with internal and external standards. This includes education, policy
and procedure development, data quality audits, etc.
* Review operational documents and make suggestions to enhance the
accessibility of our documents through use of Plain English
_DATA PROTECTION_
In order to ensure successful implementation and adherence to General
Data Protection Regulation throughout the organisation, the Compliance
Officer shall:
* Serve as team focal point for addressing GDPR related queries,
reviewing personal data breaches and supporting managers with taking
appropriate mitigation and preventative measures.
* Review and revise training material on Data Protection
_RELATIONSHIP MANAGEMENT_
* Effectively manage key relationships both internally and
externally in a way that enhances the quality, sustainability and
reputation of Dublin Simon Community
* Input to the Risk, Compliance & BI Manager reports and prepare
regular reports and updates as required.
* Protect and champion the vision, mission and values of Dublin
Simon Community, internally and externally in all service activities.
* Ensure all stakeholders are communicated with effectively in an
appropriate and clear manner.
ESSENTIAL FOR THE ROLE:
* The ideal candidate will have a degree or post-graduate
qualification in a discipline such as Business, Information Management
or Administration or equivalent experience working in any of the
following settings: Quality Standards/Quality Management
Systems/Project Management/Compliance/ Regulatory.
* Strong project management, organizational skills to coordinate
work plans, multiple tasks, prioritise work, manage multiple
priorities and meet deadlines.
* Ability to collect, organise, analyse and disseminate significant
amounts of information in audience-appropriate formats with attention
to detail, accuracy and presentation.
* Ability to work with internal and external stakeholders in a
constructive and approachable manner, collaborating closely with Risk,
Compliance & BI team colleagues and interacting with colleagues of all
levels of seniority across the organisation
* Experience developing and copy-editing organisational
documentation
* Demonstrated team player and creative problem solver
* Excellent knowledge of Microsoft Excel and Microsoft Word. Curious
about technology and willing to test and apply new applications and
ways of working.
* Attention to detail and the ability to produce timely and accurate
reports.
* A positive and flexible approach to working in a busy, open plan
office with site visits to Dublin Simon services.
* Able to cope with and respond positively to change.
* Ability to work productively as an individual contributor and
collaboratively as a team member.
DESIRABLE FOR THE ROLE:
* Project Management/Quality/Systems/Compliance qualification
* Plain Language certification, or an understanding of Plain English
* Experience designing and delivering internal audits.
* Knowledge of National Quality Standards Framework (‘NQSF’) for
homeless service provision.
* Experience implementing or achieving a quality accreditation
* Experience of working in the non-profit sector.
* Understanding of homeless issues in Ireland.
* Familiarity with complete Microsoft Office **Apply on the
website** package.
NOTE: The duties listed in this job description are not exhaustive and
you may be expected to perform other duties as are reasonable in the
course of your work with Dublin Simon Community.
IF YOU ARE UNSURE ABOUT ANY OF THE REQUIREMENTS, PLEASE CONTACT
ALIAKSANDR NETBAYEU, THE RECRUITMENT OFFICER, AT **APPLY ON THE
WEBSITE**
We need : English (Good)
Type: Permanent
Payment:
Category: Health
